KODIAK Weekly Triage

Overdue Tasks

15+ critical (>3 days)

Due This Week

Apr 7–11

Completed

Last 7 days

Meetings Reviewed

L10 · SEO · Josh×Colleen ×2

Inbox Signals

2 need action

n8n Status

1/7

Critical workflows verified

L10 To-Dos Open

5 due Apr 9

EOS Rocks On Track

0/3

All stalled at "to do"

Action Items

15 items

Critical — Immediate

Close out duplicate Failed Payment tasks — Kayla Keema & Amy Benson

Josh · Administrative · 3 separate tasks for Kayla Keema, 1 for Amy Benson — collections risk, oldest overdue 2+ weeks. Deduplicate and resolve or send to collections.

Critical

Fix 3 broken OAuth credentials in n8n (Drive, Docs, Ads)

Josh · L10 To-Do · Due Apr 9 — This is an L10 to-do AND affects automation health. Fix before L10 meeting.

Critical

Verify n8n critical workflow status manually

Josh · n8n · 6 of 7 critical workflows could not be verified by KODIAK (Execution Monitor, Credential Monitor, WhatConverts Logger, Coldlytics Pipeline, Client Health, Utilization Report, Weekly Backup). Log in to n8n and confirm active status.

Critical

Joel: Work down BND SEO audit task backlog (35+ overdue)

Joel · SEO & Content · All T1.x–T3.x tasks due Apr 1-4 are still open. Prioritize: T1.03 (noindex on key pages), T1.05 (broken links), T1.06 (duplicate titles), T1.22 (LocalBusiness schema), T1.18 (NAP accuracy 0%).

Critical

Colleen: Monthly Google Ads optimization (4 clients overdue)

Colleen · Google Ads · All 4 client monthly Ads reviews overdue since Apr 4 — Advantage Air, Caster Central, Double Time, Hacks. Also Monthly LSA reviews for 3 clients.

Critical

Important — This Week

Follow up with Dustin Taylor — decision expected today

Josh · Sales · Apr 3 discovery call (Lead Torque CRM demo). Dustin + Michael Scott expected to decide by Monday Apr 6. No email thread visible yet — reach out.

Important

Troubleshoot WhatConverts tracking with John (Hacks + other clients)

Josh · Ops · Lead data drop visible in Hacks campaign. Josh agreed to contact WhatConverts support. Active ClickUp comment thread from Sal on DTG sitemap issue. Both need follow-through.

Important

Complete 4 remaining L10 to-dos before Thursday

Josh · EOS · Due Apr 9 — Create Google Sheet scorecard (scorecard-spec.md), confirm MRR baseline, confirm DTG follow-up status, create V/TO doc from template.

Important

Give Sal access to Air Dr. X client tools (GBP)

Josh → Sal · From SEO Weekly Sync Apr 1 — Josh committed to sharing GBP + all Air Dr. X client tool access to enable content deployment.

Important

Shopping 3-Tier Product Group Restructure — Caster Central

Josh/Colleen · Google Ads · Overdue Mar 29. Josh to demo the 3-tier shopping setup then assign to Colleen (discussed in Josh x Colleen sync).

Important

Create Cloud Code SOP + Loom walkthrough for team onboarding

Josh · Internal · Committed in both Josh x Colleen sync (Apr 1) and SEO sync (Apr 1). Sal needs it for SEO automation; Colleen needs it for Cloud Code setup.

Important

Reschedule Justin Pate (Rhino Shield) discovery call

Josh · Sales · VA-booked call didn't land today (Apr 6). Josh sent reschedule link. Confirm it was received and log in ClickUp as a lead.

Important

Maintenance — This Week

Monthly recurring deliverables due Apr 7–9

Sal: Monthly SEO & Content (3 clients, Apr 9) · Carl: Monthly GHL Check (Apr 8) · Joel: Website Maintenance (Apr 7) · Sal+Carl: Monthly GBP Management (3 clients, Apr 7)

Maintenance

Fix Menu — Double Time (Joel, Apr 7)

Joel · Website · Simple task due Apr 7.

Maintenance

Help Get JetEngine Setup for AirDoctorX CPTs (Joel, Apr 7)

Joel · Website · In progress — Air Dr. X CPT architecture needs JetEngine configuration.

Maintenance

Meeting Recap

4 meetings

Level 10 Team Meeting

March 30, 2026 · Full team

Key Decisions

Air Dr. X site targeted for 2-day launch (done ✓). Team fully transitioning to new ClickUp task process. Social content to use plain images over Canva templates for authenticity.

Action Items

Colleen Send overdue project document to team
Joel Review new product pages after diamond stud images provided
Sal Tag Josh on 90-day roadmap prioritization in ClickUp
Sal Fully transition to new task process
Carl Create social content cards + add to Omnisend (tag Colleen for approval)

SEO Weekly Sync

April 1, 2026 · Josh + Sal

Key Decisions

Cloud Code SEO automation rolling out for new clients only (not retroactive). Rank Math Pro to be standardized across all client sites. N8N workflow links going to Carl.

Action Items

Josh Give Sal access to Air Dr. X GBP + all client tools
Josh Record Loom: Jet Engine content export/import workflow
Josh Send Sal zipped SEO audit exports + instructions
Josh Activate Rank Math Pro across all client sites
Josh Send n8n workflow links to Carl

Josh × Colleen Weekly Sync

April 1, 2026 · Josh + Colleen

Key Decisions

Cloud Code AI tools rollout in motion. Custom dashboards replacing generic reports for client retention. Meta ads delayed until Google Ads performance stabilizes.

Action Items

Josh Reply to Tim's email + pricing updates (Caster Central)
Josh Create Cloud Code folder structure SOP + walkthrough video
Josh Follow up Joel on staging site reset timing / ClickUp integration
Josh Resolve Air Dr. X GoDaddy access issue
Colleen Continue competitor keyword audits + negative keyword application

Colleen × Josh Debrief

April 3, 2026 · Josh + Colleen

Key Decisions

Dashboard system at 92% usage efficiency (revenue integration working). WhatConverts lead data discrepancy confirmed — needs urgent escalation. Meta ads delayed. Hacks campaign needs keyword tightening, not budget cuts.

Action Items

Josh Troubleshoot WhatConverts with John + escalate to WC support
Josh Integrate Housecall Pro revenue tracking for Advantage Air
Josh Conduct client calls to verify call recording discrepancies
Colleen Continue Hacks campaign follow-ups + lead analysis

Q2 2026 Rocks

3 rocks

Rock	Owner	Status
Launch n8n monthly recurring task automation	Josh	At Risk
Reduce COMPASS build time: 3 weeks → 2 weeks	Joel	To Do
Build standardized client onboarding SOP in ClickUp	Colleen	To Do

⚠ All 3 rocks still at "to do" — no visible progress. n8n rock marked "at risk" given OAuth credential issues.

L10 To-Dos

7 open

To-Do	Owner	Due
Fix 3 broken OAuth creds in n8n (Drive, Docs, Ads)	Josh	Apr 9
Create Google Sheet scorecard from scorecard-spec.md	Josh	Apr 9
Confirm exact MRR number for scorecard baseline	Josh	Apr 9
Confirm Air Doctor X site build status with Joel	Josh	Apr 9 ✓ Launched
Confirm DTG follow-ups status	—	Apr 9
Create V/TO Doc from template	—	No date
Set up Google Sheet Scorecard per spec	—	No date

Company Issues

Top 5 of 11

📌

Book ("The Growth Playbook for the Trades") is stalled

📌

Scaling past 12 clients requires a CSM hire — no active hiring plan

📌

ClickUp workspace just rebuilt — team hasn't fully adopted new structure

📌

Team utilization is unmeasured — no live dashboard

📌

Air Doctor X site build behind → LAUNCHED ✓ — recommend closing this issue

Inbox Signals

4 signals

Justin Pate (callrhinoshield@gmail.com) — New Lead

Re: Justin's Growth Expedition · Apr 6

⚡ Action needed — VA booked call without his knowledge, rescheduled. Josh sent reschedule link. Log as lead in ClickUp.

Dustin Taylor (tdustin53@yahoo.com) — Active Prospect

No inbound email yet · Decision expected Apr 6

⚡ Action needed — Apr 3 discovery call went well. Decision by Monday. Reach out if no response today.

Joe Stariha — Superior Fuel Company (Client)

RE: Hosting Internal Dashboards · Apr 6 (active thread)

→ Low urgency — Joe asking about hosting Python-built dashboards on Cloudflare. Josh advising. No immediate action — respond when convenient.

Sal Shahid via ClickUp (Double Time)

Comment: Diagnose and Resubmit XML Sitemap in GSC · Apr 6

⚡ Action needed — Sal is working the sitemap issue. Josh should verify GSC sitemap status is unblocked and Sal has what he needs.

Team Capacity

Overdue counts

Josh

Owner / Strategy / Sales

15+ overdue 🔴

Joel

Web Dev

35+ overdue 🔴

Colleen

Account Mgr / Ads

8+ overdue 🟡

Sal

SEO & Content

3 overdue 🟡

Carl

Social / GHL / Reporting

5 overdue 🟡

Joel overloaded flag: 35+ tasks are Air Doctorx SEO audit issues (T1-T3 series). Many are technical fixes that may be batched. Confirm with Joel which are self-resolving post-launch vs. requiring active work this week.

n8n System Health

⚠ 6 UNVERIFIED

Workflow	ID	Status	Note
Execution Monitor	vGCJo6caFRkwjsPA	UNVERIFIED	Not found via MCP search — verify manually
Credential Monitor	zXnCQPOOyzIhX011	UNVERIFIED	Not found — L10 to-do also mentions OAuth creds broken
WhatConverts Logger	8QdwngCTTkEJxInN	UNVERIFIED	Active WC tracking issues reported in meetings
Coldlytics Pipeline	xe3Bcrjto7GWUfrZ	UNVERIFIED	Not found via MCP search
Client Health	nde77yrn8N2QEJtK	UNVERIFIED	Not found via MCP search
Utilization Report	zDhH3gyCd2vuJgBt	UNVERIFIED	Not found — team utilization also listed as Company Issue
Weekly Backup	GUbhAyghMnbvyEKQ	UNVERIFIED	Not found via MCP search
Broken Link Checker — Monthly Client Sites	McroJ19WjfamLQZ4	ACTIVE	Verified via n8n MCP — schedule trigger active

Note: The n8n MCP could not locate 6 of the 7 critical workflows by ID or name. This may indicate they haven't been built yet, were renamed, or are on a different n8n instance. Combined with the L10 to-do to fix OAuth credentials, manual verification of the n8n instance at bearnorth.app.n8n.cloud is recommended immediately.

Completed This Week

20 tasks ✓

Task	Who	Area
AirDoctorX Site Launch Review	Joel	Website
AirDoctorX QA for Launch	Joel	Website
Air Doctorx Crawlability Fixes — April 2026	Joel	SEO
[T1.24] Add LocalBusiness/Service schema to service pages	Joel	SEO — Schema
[T1.23] Remove WordPress emoji scripts	Joel	SEO — Performance
[T1.02] Fix: Pages blocked by robots.txt	Joel	SEO — Technical
[T1.04] Fix: Canonical pointing to wrong URL (31 found)	Joel	SEO — Technical
SEO Roadmap — Air Doctorx Heating & Air	Joel	SEO
BND Website Speed Optimization — Push to Production	Joel	Website
Review & Activate STAG Ad Group Rebuild — Advantage Air	Colleen	Google Ads
Review PMAX-LOCAL Campaign — Underperforming, Needs Decision	Colleen	Google Ads
Caster Central Ads Changes	Colleen	Google Ads
ATLAS: Negative Keywords Added — Caster Central	Colleen	Google Ads
Superior Fuel — new page	Joel	Website
Varsity Heating — High Priority Items	Josh	Account Mgmt
Review Heading/Spans Under Services (Double Time)	Joel	Website
Prepare logos for Deluxe Systems blog images	Carl/Joel	Content
Manage Cloud Code API token limits + schedule execution	Carl/Joel	Ops
Arrange professional photography sessions (social/newsletter)	Colleen	Content
Can You Make This Work? (Admin)	Carl	Admin

KODIAK Ops Orchestrator — Bear North Digital · Generated 2026-04-06 · kodiak-ops.pages.dev

Weekly Triage — 2026-W15

Action Items

Meeting Recap

Q2 2026 Rocks

L10 To-Dos

Company Issues

Inbox Signals

Team Capacity

n8n System Health

Completed This Week